Company Name:
Approximate Salary:
Commensurate With Experience
Location:
Seattle, Washington
Country:
United States
Industry:
Accounting/Finance
Position type:
Full Time
Experience level:
See ad for details
Education level:
Bachelor's Degree
Street:
4300 Roosevelt Way NE
City:
Seattle
State:
Washington
ID
158509
Phone:
206-543-1482

Director of Finance & Administration (DFA)

 As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

 

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for four consecutive years. 

 

UW Finance & Administration (UW-FA) is the largest and most diverse administrative UW department. UW-FA is led by the Executive Vice President for Finance & Administration and the senior leadership team. UW Finance & Administration consists of several major UW departments including Finance (Controller, Financial Accounting, Grant & Contract Accounting, Management Accounting & Analysis, Student Fiscal Services), Enterprise Business Services (Procurement, Office of Public Records, Creative Communications, Data Group, Mailing Services, Global Support, Tax Management), Treasury, Strategic Consulting, UW Sustainability, Business Diversity Program, Integrated Services Center, Facilities Services, Capital Planning & Development, UW Information Technology, Internal Audit, and Human Resources and has an annual operating budget of approximately $450M and 2,400 FTE.

 

UW-FA has an outstanding opportunity for Director of Finance and Administration.

 

The Director of Finance & Administration (DFA) for UW-FA reports directly to the Associate Vice President and Chief of Staff (COS) for the Executive Vice President for Finance and Administration (EVPFA).  The DFA provides budgetary vision, leadership, planning, coordination, organizational analyses, recommendations for resource allocation, and comprehensive administrative support functions for UW-FA.  The Director will work closely with the COS in overall resource management, budget and financial activities, administration, and space management for all UW-FA departments.

 

The DFA works collaboratively with leadership in all UW-FA areas; using a consultative approach to assist and advise units in effective resource management; establishing approaches to allow resource transactions to be performed easily and efficiently while proactively keeping people informed regarding the status of resources affecting their areas.

 

This position directly supervises two Financial Analysts, a Fiscal Specialist, and student support personnel. The DFA must develop strong and effective relationships with various other Business Officers, Administrators, and financial personnel throughout UW-FA. The DFA is the primary financial and administrative contact between UW-FA and the rest of the university community, including the Office of Planning & Budgeting (OPB).

 

This position is an integral member of the UW-FA team and must be adaptable, flexible, and able to manage a high volume of work.  The position requires an innovative, creative, highly motivated, team-oriented individual, and a proactive and positive business approach focused on meeting current and future needs.

 

COMPLEXITIES:

The DFA effectively builds consensus among peers with conflicting budgetary, personnel and resource allocation goals and objectives. The DFA provides budgetary leadership promoting flexible processes and effective use of resources, and identifies opportunities for alternative solutions. Exceptional negotiating skills are used to foster a team environment among budget personnel and executives for all UW-FA areas. The DFA facilitates financial, personnel, and resource allocations between unit executives, budget personnel, OPB and the University.  The DFA develops and provides comprehensive, as well as targeted and specific, financial analyses and reporting for executive decision making including all sources and uses of funds.  Additionally, the DFA will work directly with the COS to provide financial analysis support to Strategic Consulting--the EVP unit that provides process improvement and organizational analysis capabilities to EVPFA departments and to the broader UW campus.

 

DIMENSIONS AND IMPACT:

UW-FA is the largest administrative unit on campus supporting a diverse set of activities. While there are many formal policies to be followed, there are many new and uncharted areas requiring critical thinking and analyses while balancing risk and return to the University. Late-breaking news often involves high-level analyses with a quick turnaround-time so that senior leadership can advise the UW President and Provost, especially during the legislative season and times of economic challenge.

 

The DFA fosters an environment of teamwork and collaboration to support the mission and vision of the EVPFA.  The DFA provides vision, leadership, planning, coordination and management for the resources of a comprehensive administrative structure.

 

RESPONSIBILITIES:

Financial Analysis and Reporting

•Lead and oversee creation and consolidation of annual pro formas across UW-FA

•Develop and maintain routine and customized reports as requested by the COS

•Develop targeted ad-hoc analyses as requested by COS

 

Cross-departmental activities

•Lead the efforts  across UW-FA to

•Manage resources

•Allocate pro-staff merit increase pools

•Submit annual year-end financial checklist

•Ensure compliance with all Federal, State, local and university regulations

•Collaborate with OPB and departmental units to

•Develop combined budget submissions

•Develop customized analyses as required

•Receive and distribute annual allocations & process other budget revisions

•Review and reconcile any budget deficits

•Collaborate with campus partners on overall campus allocations such as the technology recharge fee, HR/Payroll allocations, etc.

 

Space Planning

•Overall coordination of departmental space usage

 

Special Projects

•As assigned

 

LEAD:

Provide thought leadership around financial and administrative practices to best benefit the University.

 

SUPERVISORY:

Oversee the work of Junior and Senior Analysts.

 

REQUIREMENTS:

•Bachelor’s Degree in business or related field, Master’s Degree preferred.

•Nine or more years’ experience in financial management and administration in higher education.

•Ability to communicate effectively, both orally and in writing.

•Demonstrated ability to think strategically, analyze data, produce clearly articulated reports and projections, and financial forecasts.

•Ability to participate in a team environment and build consensus with strong negotiating skills based upon a “win-win” approach.

•Flexibility, multi-tasking ability, strong interpersonal skills, detail oriented and ability to work under pressure and meet tight deadlines with multiple interruptions are a must.

 

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

 

DESIRED:

•Demonstrated experience in analyzing and presenting financial information originating from multiple, large volume sources, using basic statistical methods where needed.

•Strong data mining skills.

•Demonstrated experience using advanced spreadsheet, database, and other technology applications for financial and administrative purposes.

•Working knowledge of financial planning, basic accounting, reconciliation and monitoring of expenditure cycle times, spending patterns and forecasting.

•Excellent oral and written communication, presentation, and analysis skills. 

•Familiarity with a variety of UW systems and policies, especially related to budgets, payroll/HR, procurement, travel (Workday, BGT, OPUS, OWLS, MyFD, UWHires,  EDW & Financial Cubes).

•High degree of professionalism, integrity and ownership needed; must be customer-committed and results-oriented. Experience with Lean or other process improvement techniques highly desirable.

•Computer skills: highly proficient in a variety of financial and database management software applications.

 

CONDITIONS OF EMPLOYMENT:

 

Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.

 

Office environment with occasional travel to Bothell and Tacoma campuses

 

For more info, please visit:

 

http://bit.ly/2yVfpe4

 

AA/EOE.


To request disability accommodation in the application process, call 206-543-6450 (v), 206-543-6452 (tty), 206-685-7264 (fax), or email [email protected]

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