Advancement Officer I- Gift Processing Officer
Accounting
Full Time
Advancement Officer I- Gift Processing Officer
Job ID: 12570
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: $RegTemp
About UTEP
UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.
The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.
UTEP Institutional Advancement Website
About Institutional Advancement
Our team works cohesively to build strategic relationships, keep alums connected to the University, and match philanthropic goals with institutional priorities to advance, support, and sustain the University's mission. Our division relies on the constant collaboration of our departments - Advancement Services, Development, and Strategy & Engagement.
With a growing team and vastly unrealized fundraising potential, we had our third straight record-breaking year last year and are poised for continued growth and success. Maintaining that momentum, we are excited to continue implementing innovative ways to extend our reach and impact. As America's leading Hispanic-serving university, the University of Texas at El Paso (UTEP) is dedicated to increasing access to excellent higher education and positively impacting the community we serve. At Institutional Advancement (IA), we know that our success is built on the contribution of a diverse team in its people, thoughts, and experience. Our culture of care and inclusive excellence is more than a commitment at UTEP IA—it is the foundation of all we do.
Read on to understand who we're looking for in this role, what you'll do, and the skills and experiences we're after. Please use your cover letter to tell us about your interest in UTEP and Institutional Advancement and what you hope to bring to this role.
About the Gift Processing Unit
The Gift Processing unit plays a crucial role in facilitating the receipt, acknowledgment, and management of philanthropic contributions from donors. It ensures that every donation is accurately recorded and processed in a timely manner. Gift processing includes verifying donor information, correctly categorizing and coding donations, and maintaining comprehensive and accurate records in the donor database. Additionally, it involves generating timely acknowledgments and receipts to donors, which are essential for maintaining donor satisfaction and compliance with legal and regulatory requirements.
Position Information
Hiring Department: Institutional Advancement
Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.
Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm
FLSA status: Exempt
Earliest Start Date: As soon as possible.
Salary: $40,000.00 annually.
Work Modality: Hybrid work arrangement with an onsite requirement of 16 hours per week. Institutional Advancement is seeking a candidate within a commutable distance from campus (75 miles or less).
Required Application Materials:
- Resume
- Cover Letter
- List of three references
The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.
Purpose of Position
Summary of Position:
Who We Want
As we grow our Gift Processing unit, we are looking for a highly collaborative individual with a passion to contribute, support, and make a difference in our gift processing operations.
Your dedication to consistently demonstrating a commitment to upholding the highest standards of integrity and exercising sound professional judgment is critical. This entails ensuring the confidentiality and privacy of donor-related details and financial transactions, reflecting the utmost respect for the trust placed in our development efforts. Your ability to navigate the intricacies of fundraising with discretion and responsibility reinforces the credibility and reputation of the Institutional Advancement team and the University.
You also embody an unending commitment to positively contributing to our team culture; we all commit to making UTEP IA a great place to work. You have tenacious optimism and a goal-oriented, growth mindset, with the ability to remain flexible and develop creative solutions in pursuit of always maintaining forward momentum. You thrive in a dynamic environment, continually balancing competing priorities. You have the ability to work independently and collaboratively, supporting the success of all colleagues and prioritizing UTEP's overall goals above personal achievement.
What You'll Do
Reporting to the Associate Director of Gift Processing, you will play a key role in supporting the processing of gifts within the University's donor and alumni database system, Raiser's Edge.
In this position, your primary responsibilities will include accurately processing and maintaining records of all gifts, pledges, and membership transactions in a timely manner. You will prepare receipts and acknowledgment letters for the gifts received and perform detailed tasks related to recording, classifying, examining, and verifying various records and documents. As a liaison, you will facilitate effective communication between the department and both internal and external stakeholders.
You will also be responsible for ensuring the integrity of the Institutional Advancement database by maintaining accurate gift and biographical information for alumni and donors. This will involve reviewing reports, interpreting and entering gift data, verifying its accuracy, and retrieving information as needed. Additionally, you will update and correct donor records, manage special projects, and provide clerical support as required.
Your role will also include handling incoming mail by reading and routing it appropriately, attaching relevant files for response, and maintaining organized records. You will respond to inquiries via phone and email, always ensuring effective communication. Furthermore, you will participate in events, projects, committees, professional training, industry conferences, and conventions, staying informed about CASE reporting standards and updates from Blackbaud.
Essential Functions
Performs a variety of assignments and analyses that impact the Advancement function.
Coordinates donor and funding efforts, services, events, programs, etc. as assigned.
Understands key functional drivers and uses this understanding to accomplish/complete own work.
Solves problems in straightforward situations.
Analyzes potential solutions using experience, judgments, and precedence, providing input and recommendations.
Impacts the quality of work and the work of others on the team, ensuring efficient workflows, productivity, etc.
Assists in the development and implementation of advancement strategic plans according to plan and/or with guidance.
Works within standardized functional procedures and practices to achieve objectives and meet established deadlines.
Performs a variety of tasks such as: researching and analyzing data and preparing reports/findings; planning and coordinating events, programs, or services; maintaining data records; processing forms and requests, etc.
Solves routine and complex problems and identifies new, less obvious solutions and/or provides recommendations.
Impacts the quality, timeliness, and effectiveness of the team through planning, organization, coordination, and occasional oversight.
Uses discretion to modify work practices and processes to achieve results and/or improve efficiency.
Knowledge of all Microsoft Office software and able to learn and use institutional software systems.
Complies with all State and University policies.
Other duties may be assigned; specific roles may have additional responsibilities due to the nature of the specific role/division/unit.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Required Qualifications:
License: A Valid State Issued Driver's License
Education: Bachelor's degree
and
Experience: 1 (one) year of related experience with database management, donation processing, cash-handling, or accounting and training to the statement of duties and responsibilities; or equivalent combination of education and experience.
Preferred Qualifications:
Experience in a non-profit organization and/or higher education fundraising setting
Experience working with Raiser's Edge
Knowledge, Skills & Abilities
Proficiency in Microsoft Office software and ability to learn and use institutional software systems.
Key Performance Indicators:
Understanding how you would measure success in a role is critical to understanding if it's a good fit. At Institutional Advancement, we believe Key Performance Indicators (KPIs) contribute not only to the overall productivity of our division but also to our team engagement. Key performance indicators are just one aspect of how performance is evaluated, complemented by role-based competencies and a demonstrated commitment to positive organizational citizenship.
The Key Performance Indicators (KPIs) for this role:
Additional Information
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 25pounds.
The noise level for this work environment is usually moderate.
In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.
The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.
For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.
To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=12570&PostingSeq=1
jeid-0d95c05acd87fd41989ef70450df3122
