Associate Editor for Proceedings

POSITION:  Associate Editor for Proceedings

LOCATION:  Providence Rhode Island

ABOUT THE AMERICAN MATHEMATICAL SOCIETY

The American Mathematical Society (AMS), founded in 1888, is a non-profit membership organization that is dedicated to advancing research and connecting the diverse global mathematical community through our publications, meetings and conferences, MathSciNet, professional services, advocacy, and awareness programs.  The AMS has 30,000 members worldwide and offices in Rhode Island, Michigan, and Washington, DC.

WHY WORK AT THE AMS

At the AMS we value excellence, inclusivity and teamwork. We work at the forefront of advancing and connecting the diverse mathematical community worldwide, and we are seeking curious, innovative, collaborative individuals to join our team.

• Excellent work-life balance with potential for hybrid work
• Generous benefit offerings including:
  1. 9.5% employer contribution to 403(a) Retirement Plan 
  2. 100% employer-paid Life, AD&D, Short- and Long-Term Disability Insurance
  3. Medical and dental coverage with employer cost share 
  4. Voluntary vision, Life/AD&D, and Long-term Care Insurance available through payroll deduction
• 12 paid holidays 
• Generous paid time off
• Technology equipment reimbursement for applicable roles
• Tuition reimbursement
• Commitment to equity, diversity, inclusion and a welcoming environment

SUMMARY:

Associate Editor for Proceedings is responsible for the pre-production process for all AMS proceedings series. In addition, Associate Editor for Proceedings provides primary program support to two Acquisition Editors.

ESSENTIAL FUNCTIONS:

• Responsible for the acquisition and pre-production process for all AMS proceedings series.  This includes, but is not limited to, attending selected AMS meetings, receiving proposals, handing the review process with the editorial committees, communicating with editors and authors, including sending out instructions and paperwork, organization and handling of manuscript submissions, all steps associated with sending the volume into production, writing of promotional text for the back covers, preparation of materials for pricing, and handling complimentary copies.
• Provides program support to two Acquisition Editors; provides supplementary administrative support to other Acquisition Editors if needed.
• Prepares and issues book contracts using templates.
• Completes all aspects of pre-production processing for designated books. 
• Prepares project sheets and pricing models for designated books for the Book Project Review meetings.
• Participates in the development of new Departmental information management systems and workflows.
• Assists with the preparation of descriptive marketing for book titles and series as needed. 
• Assists with the collection, analysis, and presentation of data relating to the book publishing program.
• Provides staff support for designated book editorial committees. 
• Performs various duties related to book publication, including database entry, maintenance of book pages, maintenance of author discounts, preparation of tracking reports.
• Maintains documentation for procedures and policies related to the Essential Functions.
• Handles routine correspondence within and outside the organization. 
• Performs other or similar related duties as requested or assigned.

INTERNAL AND EXTERNAL RELATIONSHIPS:

• Works with other members of the Editorial Department, as well as with members of Electronic Prepress, Creative Services, Sales and Marketing, and Fiscal Departments as needed.

SUPERVISORY RESPONSIBILITIES:

• None

QUALIFICATIONS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor's degree with a minimum of 2 years’ related experience, or equivalent professional experience; experience in academic or scholarly publishing is preferred.
• Must be organized, responsible, and able to handle multiple priorities with minimum supervision. 
• Excellent oral, written, and technical skills are essential.  
• IT literate in a Windows environment, with a willingness to learn proprietary databases.

ATTRIBUTES AND COMPETENCIES:   The following attributes and competencies are indicators of the skills and/or behaviors necessary to successfully perform the essential functions of the position:

• Demonstrates understanding of organization’s mission, structure, culture, and constituencies
• Demonstrates knowledge of own department’s work activities and mission; understands how own job impacts work of department
• Responds positively to changes in the organization and the workplace
• Demonstrates flexibility in responding to work demands
• Demonstrates and communicates respect for the opinions and beliefs of other people at all levels and fosters a climate of mutual respect
• Plans and organizes work effectively
• Accepts accountability for job performance and results
• Works effectively with others in a variety of settings
• Uses communication tools effectively (e.g., presentation, verbal, writing, relationship building, negotiating, listening) to meet needs of audience and/or situation
• Maintains professional composure in challenging situations
• Exercises discretion in identifying, handling, and safeguarding confidential information
• Addresses issues constructively, building cooperative relationships within and across departments
• Receptive to feedback and willing to try different approaches in order to achieve the best results

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Duties performed cause light fatigue of eyes, fingers, or other faculties due to long periods of standing, sitting or repetitive motion
• Dexterity of hands and fingers to operate a computer keyboard, mouse, and other devices

WORK ENVIRONMENT/CONDITIONS:   The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Typical office environment, climate-controlled, minimal noise
• Performing primarily sedentary work with limited physical exertion and lifting up to 20 lbs.
• Extended work hours may be required to meet project deadlines or resolve unexpected problems
• This position is required to be in-office with hybrid potential

Affirmative Action/EEO Statement

The American Mathematical Society is committed to creating a diverse environment and is proud to be an equal opportunity employer. The AMS supports equality of opportunity and treatment for all individuals, regardless of sex, gender identity or expression, race, color, national or ethnic origin, religion or religious belief, age, marital status, sexual orientation, disability status, economic background, veteran, or immigration status, or any other social or physical component of their identity.

Other duties disclaimer: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. It is not intended as an employment contract.