Associate Fiscal/Administrative Officer(Hybrid)

Introduction

The State of Connecticut, Department of Developmental Services (DDS), Central Office, seeks a talented and qualified individual for the position of Associate Fiscal/Administrative Officer to be based in Hartford, CT.

Position Highlights:

• Full-time, 40 hours per week
• First (1st) shift
• Monday - Friday
• Incumbents must be flexible in order to meet the needs of the agency

The Role:

The Associate Fiscal/Administrative Officer will assist the Fiscal/Administrative Manager 1 to oversee budgeting functions, review & maintenance, compilation and review of complex financial reports, oversee grant and contract administration; perform complex purchasing tasks such as preparing specifications, soliciting bids and recommending contract awards; maintain Federal Grant appropriations for private provider services, complete and prepare complex analyses for external financial reports.

What’s In It For You:

Visit our new State Employee Benefits Overview page!

• To work for a Forbes top company: ‘Forbes’ State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule;
• Professional growth and paid professional development opportunities.
• A healthy work-life balance to all employees.
• State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loan forgiveness after 10 years of service. Click here for more information.

We hope you take this opportunity to continue your career and make an impaCT!

Selection Plan

In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application. 

For Assistance in Applying:

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Application Process:

This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.

For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit.

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.

In order to be considered for this job opening, you must meet the minimum qualifications as listed on the job opening. You must specify your qualifications on your application. The minimum experience and training requirements must be met by the close date, unless otherwise specified.

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.

Please ensure that your application is complete. You will be unable to make revisions once you officially submit your application to the state of Connecticut.

Selection Process:

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.

During the recruitment process, applicants may be required to submit additional documentation supporting their qualification(s) for this position. These documents may include performance reviews, supervisory references, college transcripts, licensure, etc. at the discretion of the agency.

Read through this helpful link toprepare for your interview.

Contact Information:

If you require an accommodation to participate fully and fairly under the provisions of the Americans with Disabilities Act (ADA), please contact Edward Magnano, EEO Manager at (860) 418-6148 or (Edward.Magnano@ct.gov)

Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.

Should you have any questions pertaining to this recruitment, please contact Christopher Lavallee at Christopher.Lavallee@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for performing the most complex fiscal tasks within a variety of fiscal and administrative functions or acting as a working supervisor over a variety of fiscal and administrative functions, including payroll oversight.

EXAMPLES OF DUTIES

• Performs the most complex fiscal and administrative tasks within a unit that clearly exceeds the norm and includes a concentration of highly advanced functions as defined by leadership; 
• Plans office workflow and determines priorities; 
• Schedules, assigns, oversees and reviews work; 
• Establishes and maintains office procedures; 
• Provides staff training and assistance; 
• Conducts or assists in conducting performance evaluations; 
• Acts as liaison with other operating units, agencies and other officials regarding policies and procedures; 
• Prepares and analyzes complex financial statements and reports and budget requests; 
• Projects expenditures and assists in financial planning; 
• Maintains fiscal controls by authorizing non-routine expenditures; 
• Manages various phases of budget process; 
• Makes recommendations on policies and standards; 
• Oversees maintenance of accounting records; 
• Utilizes EDP systems for financial records, reports, and analyses; 
• May oversee implementation and analysis of financial and administrative EDP applications; 
• May oversee grant and contract administration; 
• May oversee payroll; 
• May perform complex purchasing tasks such as preparing specifications, soliciting bids and recommending contract awards; 
• May oversee leasing functions including negotiating contracts and space requirements; 
• May supervise support services such as stores, inventory, security, mailroom, food service or maintenance; 
• May supervise payroll, purchasing and/or other fiscal and administrative functions; 
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Considerable knowledge of principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll; 
• Knowledge of
  • grants and contracts preparation and administration; 
  • purchasing principles and procedures; 
  • payroll practices and procedures; 
• Considerable
  • interpersonal skills; 
  • oral and written communication skills; 
• Considerable ability in preparation and analysis of financial and statistical reports; 
• Ability to
  • understand and apply relevant state and federal laws, statutes and regulations; 
  • utilize EDP systems for financial management; 
• Supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Seven (7) years of experience in a combination of fiscal administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one of which must be an accounting, budgeting, or payroll function.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2.

NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and is below the professional working level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

• 
  College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
  
• 
  A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.
  
• 
  For state employees experience at the level of a Purchasing Services Officer 1 substitutes for the General and Special Experience on a year for year basis.
  

PREFERRED QUALIFICATIONS

• Experience with the analysis of financial budgets. 
• Experience reviewing accounts, ledgers, and expenditure data. 
• Experience monitoring, preparing and reconciling federal and state funded expenditures and reports.
• Experience communicating with state vendors and fiscal intermediaries. 
• Experience communicating with DDS individuals and their families. 
• Experience working with Microsoft Office 365 Suite with emphasis in Excel.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.