Building Operations Supervisor

Building Operations Supervisor

Job ID: 12616
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: $RegTemp

About UTEP

About the University of Texas at El Paso

UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.

About VP Business Affairs

The Division of Business Affairs oversees many elements of doing business at UTEP, including human resources, the budget office, and accounting and financial services. In addition, the VPBA Office manages business contracts and agreements, institutional memberships, the University's risk management/insurance program, and the open records process. Our goal is to support the University's teaching, research and public service mission by providing superior services to the campus community.

The Office of Special Events

The Office of Special Events is dedicated to providing quality entertainment for UTEP and the El Paso/Juarez/Las Cruces communities.

Position Information

Hiring Department: The Office of Special Events

Posting End Date: Open until filled.

Hours:40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is sometimes required on evenings and weekends

FLSA status: Exempt

Earliest Start Date: As soon as possible.

Salary: $40,000 annually.

Required Application Materials:

• Resume
• Cover Letter (optional)
• List of three references

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.



Purpose of Position

Summary:The Building Operations Supervisor is responsible for the venue's overall set-up, presentation, and functionality. This dynamic leader will oversee a part time team for Event Operations and other contracted service providers, and/or vendors. This role is heavily involved in all the details of performing and event. This role is performed at a high level, with attention to detail, and exceptional communication skills between varying level of professionals.



Note:The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.



Statement of Duties and Responsibilities:



Event Operations Management

Supervise and develop the event operations staff facilitating greater efficiency and ensuring well organized and thoroughly planned and executed events.

Supervise event operations staff members and vendor labor including but not limited to court installations, stage builds, gate/ADA set ups, table set ups, catering set ups, bike rack set ups, and locker room support.

Ensure personnel and staff compliance with venue policy and procedure. Implementing strategic inventory and tracking systems to streamline best operational processes.

Schedule, administer, record and report safety meetings with the event operations staff.

Create and communicate equipment needs lists to streamline ordering and ongoing repairs of event equipment.



Administrative Duties

Assist with daytime scheduling of event operations staff to support daily operations.

Recommends measures to improve production methods, equipment performance, quality of product, and working conditions to increase efficiency of department, or work crew.

Approaches day to day duties with a maximum efficiency attitude to achieve goals in a practical and cost-efficient manner

Initiates or suggests plans to motivate workers to achieve work goals.

Analyzes anticipated problems and appropriate solutions.



Event Support

Ensure all operational tasks are completed in a timely fashion strictly adhering to all event specific timelines.

Support varying teams and event manager needs in event requests.

Ensure proper set up and inspect that areas are set-up to expectation, including court, stage decks, ADA sections, basketball rims/stanchions and other areas.

Assist with any furniture moves in the building.

Maintain and foster growth in employee relationships. Work closely with Building Services team (including contractor ABM),



Engineering and Maintenance Departments, Parking, etc. to ensure fluid operations including overnight transitions.

Other Responsibilities

Assist with Forklift needs and training as necessary

Ongoing reporting of NCAA requirements

Work with other operation management to plan and execute programs

Execute a summer inventory

Assist with university special projects or new programs as required.

Carries a two-way radio and cell phone.

Must be available for "On-Call Duty."

Attends bi-weekly supervisor meetings.

Interprets and translates company policies to workers and enforces safety regulations by conducting safety meetings.

Knowledge of all Microsoft Office software and able to learn and use institutional software systems

Complies with all State and University policies.



Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's objectives, policies and applicable laws.



Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



Minimum Education required:High school diploma or general education degree (GED).



Minimum Experience required: Three years of experience, related to the statement of duties and responsibilities; or equivalent combination of education and experience.



Forklift Certification (Or able to obtain)



Occasional travel may be required.



Must possess a valid TX driver's license.

Skills and Abilities:

Excellent communication, problem solving and organizational skills.

Ability to prioritize and to handle multiple projects simultaneously.

Ability to effectively motivate and supervise staff

Ability to communicate well with others on a supervisory level and in a general work situation.

Ability to work under high pressure in meeting urgent deadlines.

Ability to establish and maintain effective working relationship with users, employees, and the public and to conduct meetings as required.

Ability to work long, irregular hours as dictated by programming.

Professional presentation, appearance and work ethic.

Ability to work irregular/extended hours, including night, weekend and holidays as required.

To perform this job successfully, an individual should have some computer experience.

Additional Information

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or listen. The employee is frequently required to sit. The employee is occasionally required to stand, walk; use hands to feel and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. May be required to wear Personal Protective Equipment to include Steel toe or Non-slippery shoes, back belt, eye protection, and rubber or leather gloves.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.


To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=12616&PostingSeq=1

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