Company Name:
SUNY Maritime College
Approximate Salary:
Bronx, New York
United States
Human Resources
Position type:
Full Time
Experience level:
2-4 Years
Education level:
Bachelor Degree

Human Resource Assistant

About SUNY Maritime College:

SUNY Maritime College located on a 55-acre scenic waterfront property on the outskirts of New York City on the Throggs Neck peninsula where the East River meets Long Island Sound. The campus blends the best of two worlds: a comfortable college-town feel with the greatest city in the world. An impressive view of the sound extends toward the North Atlantic, yet only a few miles away are Yankee Stadium and midtown Manhattan. SUNY Maritime offers an array of employment opportunities stemming from entry level to professional positions which encourage growth and development among its employees.

Job Description:

This position serves as the confidential assistant to the office of Human Resource Services by administratively organizing, coordinating, and communicating the administrative processes and the confidential employee relations activities processed by the office.


  • The HR Assistant handles the support of day to day activities of the HR office. Serve as receptionist and appointment calendar manager. The HR Assistant will learn about processes, policies and procedures and SUNY HR to be able to answer routine questions. The assistant provides support to the HR team in areas of recruitment, payroll, work shop planning and facilitation. Work in support with paperwork processing for renewals, continuing/permanent appointments, position approvals, recruitment and appointments. Performs Time & Attendance training for the professional staff. Assists in the adjustment of TAS records and fixes to incorrect electronic reports; sets up interview for classified service applicants; prepares appointment letters and other appointment materials for mailing to the selected applicant; prepares letters to notify non-selected candidates that the position has been filled; prepare appropriate file folders within which to begin the appointee's official personnel file. Ensure that recruitment, appointment, separations and leaves are processed in accordance with State, SUNY, and SUNY Maritime Policies and Procedures; ensure that student appointments are done on a timely basis; that employees have properly completed necessary I-9 and all hire packages; contracts are issued timely. Recognize and convey essential information to employees and supervisors through e-mail etc.

  • Take notes as necessary at meetings, including Labor/Management meetings; prepare notes for the record and for dissemination as necessary; prepare management agenda for Labor/Management meetings, prepare interrogation questions for the Director for the interrogation of employees who may become targets for discipline; prepare notices of discipline for the Director; prepare disciplinary settlement agreements to be proposed by the Director; prepare Step 1 contract grievance determinations for the Director; collect, organize and make copies (SUNY representative, Arbitrator, Collective Negotiating Agent, Management) of documents to be presented at arbitrations as evidence to support disciplinary actions; and preparation and appropriate dissemination of final SUNY Maritime College policies and procedures relating to HR/AAO (e.g. call-out policy, sick leave abuse, etc.)

  • Answer routine questions; provide guidance; provide forms; make referrals to HR professionals or others as appropriate and necessary; collect and verify documents proving identity and employability of all appointees (regular and student employees) being added to the payroll (I-9); process work authorizations for student assistant and college work study payrolls including entering required information into the HR and payroll system; maintain personnel files in accordance with applicable collective negotiating unit agreements and SUNY and State retention and disposition guidelines; monitor probationary periods and annual evaluations reminding supervisors when actions are due, maintaining computerized evaluation records and ensuring that unsatisfactory ratings are reported to payroll; maintain supply and equipment inventories and process purchase orders for such purchases, for contract services, and for reimbursement for staff travel and expenses.


Minimum Requirements

  • Bachelor's Degree.
  • 2-3 years of experience providing administrative support.
  • Applied knowledge of HR & business practices
  • Strong organizational and prioritizing skills including attention to detail.
  • Must be highly proficient in Microsoft Word, Excel, and Power Point.
  • Proven ability to establish ownership and drive and seeing initiatives through to completion by deadline stipulated.
  • Must maintain extreme confidentiality of employee records
  • Great communication and interpersonal skills; including demonstrated ability to build consensus and establish trust; outgoing personality
  • Strong writing, editing, oral communication and analytical skills
  • Superior customer service skills
  • Ability to work under pressure
  • Ability to multi-task in fast paced environment

Preferred Requirements

  • Bachelor's Degree in HR management or related discipline required
  • Minimum 2-4 years of progressive experience in office management
  • Prior HR experience in a public sector.
  • Knowledge of Human Resource Information Systems
  • Prior experience within SUNY, other academic environment, or New York State agency.

Additional Information:

Classification/Salary Range: This is a full-time calendar year appointment. Management/Confidential unclassified position which serves at the pleasure of the appointing authority. The anticipated salary range for the position is $42,000 to $50,000 annually with an outstanding benefits package (For additional information, please see the Management/Confidential Benefits Summary). Salary will commensurate with qualifications and experience. Review of applications to commence immediately and conclude when the position is filled.

Special Notes: Fair Labor Standard Acts (FLSA) Exempt position, not eligible for the overtime provisions of the FLSA. Internal and external search to occur simultaneously.

Budget Title: Personnel Assistant
Local Title: Human Resource Assistant
Line #: 00019

SUNY Maritime College is an Equal Opportunity/Veterans/Disabled/Affirmative Action employer, committed to recruiting, supporting and fostering a diverse community of outstanding faculty, staff and students. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. For our full non-discrimination statement, see:

SUNY Maritime College is committed to maintaining a safe environment for its students, faculty, staff, volunteers and the general public that use our facilities. Therefore, in order to ensure the hiring of employees of the highest integrity and to maintain a safe campus community, SUNY Maritime College will conduct pre-employment background investigations on all individuals for whom employment is to be offered.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected].

If you need a disability related accommodation, please call The Office of Human Resource Services at (718) 409-7303 or email at [email protected] In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (718) 409-7350. It can also be viewed on line by selecting University Police at

Application Instructions:

Persons interested in the above position should apply online. Please submit:

  • Resume
  • Cover letter including salary requirements
  • Contact information for three professional references.

Returning Applicants - Login to your SUNY Maritime Careers Account to check your completed application, check/edit your profile or to upload additional documents.