Payroll Specialist

Westminster-Canterbury on Chesapeake Bay is currently hiring a Payroll Specialist.

Our Full-Time employees are eligible for Medical, Dental, and Vision Benefits on the FIRST day of employment!

Payroll Specialist: Our Payroll Specialist is responsible for providing support to the Accounting Department by performing a variety of payroll and accounts payable duties.  Duties include processing, recording, updating, analyzing and reporting on payroll, employee expense and accounts payable information in compliance with established policies and procedures.  Assist with employee questions and concerns.  Always model our core values of respect, passion, and professionalism, and hold others accountable for doing the same.

WHAT YOU WILL DO:

• Monitor and respond to emails in payroll email inbox in a timely manner
• Answer employee/supervisor questions regarding payroll and resolve issues
• Process bi-weekly payroll for 600 employees using UKG verifying information for accuracy and completeness to include the following:
  • Process payroll from time import through to creating direct deposits and checks 
  • Perform timesheet audits to detect missed punches, duplicate payments, and other timesheet errors
  • Responsible for file downloads to be imported into payroll system
  • Enter various earnings and deductions into pending pay
  • Balance key totals to supporting documentation or reconciling reports to ensure accuracy of payroll
  • Calculate retroactive payroll payments
  • Review and set up wage attachments – tax levies, state/city liens, child support orders and garnishment orders
  • Adjust timesheets as required to make corrections
  • Ensure LPOs are paid out
• Perform Year-end processes and complete year-end checklist
• Maintain payroll check supply and paycard supply
• Verify new hire status for accuracy and review checklist for consistency 
• Generate various reports relating to hours, earning and deduction categories, as well as payroll processing reports

OTHER DUTIES INCLUDE:

• Monitor and respond to emails in accounts payable email box inbox in a timely manner
• Answer/resolve employee/supervisor/customer questions and inquiries regarding employee expenses and accounts payable issues
• Review all invoices for appropriate documentation and general ledger account coding
• Ensure proper approval has been obtained for all employee expenses and invoices before processing for payment
• Review, assign and follow invoices through the Concur workflow
• Generate and distribute accounts payable checks to appropriate vendors/employees
• Process payables in a timely manner to ensure vendor and or Westminster Canterbury payment terms are met
• Post imported batches in Great Plains accounting software
• Review vendor statements and resolve discrepancies
• Maintain proper control over accounts payable check stock by ensuring that checks are kept in a secured place when not in use, checks are signed only by authorized employees and written checks are safeguarded
• Monitor accounts payable items for errors, fraud, compliance and adherence to all policies
• Review expense reports for accuracy and adequate substantiation
• Develop viable solutions for any ongoing AP issues
• Maintain the vendor file by adding new vendors and entering updates and changes to existing vendor’s records 
• Ensure each new vendor submits a W-9 and enter correct 1099 category on vendor record
• Reconcile and review payments to 1099 vendor at year-end to ensure payments are reported accurately
• Prepare 1099s and 1096 Transmittal form
• Mail 1099s forms to vendors and IRS within established deadlines
• Maintain proper control over all 1099 files, paper copies and any supporting documents. Files should be readily retrievable and auditable.

WHAT YOU WILL NEED TO BE SUCCESSFUL 

• Minimum of 3 years of experience in full-cycle payroll processing for multi-state payroll
• Experience with UKG (UltiPro) payroll software and UTM timekeeping system
• Current working knowledge of payroll best practices and pertinent payroll laws/regulations (federal and state)
• Experience processing wage attachments
• Experience with Great Plains accounting software
• Experience with SAP Concur 
• Minimum of 1 year of experience processing invoices full-cycle 
• Experience processing 1099s
• Demonstrated attention to detail
• Must be able to perform payroll calculations
• Demonstrated customer service skills
• Proficiency in Microsoft Office Suite, particularly Excel
• Demonstrated strong decision-making, problem-solving and analytical skills
• Demonstrated ability to maintain confidential payroll information
• Ability to communicate, both verbally and in writing

What makes Westminster-Canterbury on Chesapeake Bay unique?

Founded in 1982, Westminster-Canterbury on Chesapeake Bay is a faith based, not-for-profit, Life Plan Continuing Care Community to serve older adults of all beliefs, their families and the broader community.

Our waterfront community, located on the southern shore of Chesapeake Bay in Virginia Beach, in a beautiful, resort-like setting, provides innovative and comprehensive services designed to offer independent living, assisted living, and nursing care solutions.

Our employees, residents and guests carry out our mission daily: Creating community to foster joy and well-being. We maintain a close and friendly culture for our staff and residents by adhering to our Values of achieving excellence by giving and expecting:

RESPECT for each Person.

PASSION for what we do.

PROFESSIONALISM in all we do.

Westminster-Canterbury on Chesapeake Bay is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability or veteran status. Candidates are screened, in accordance with the Code of Virginia, with the State Police criminal background check including sex offender crimes. All new hires are subject to a Pre-Employment Drug Screen and receiving the flu shot.

DAY ONE BENEFITS FOR ALL FULL-TIME HIRES!

• Dental Insurance
• Vision Insurance
• Same Day Pay-Get early pay access through UKG and get paid without waiting for your paycheck!
• Direct Deposit
• Employee Assistance Program
• Excellent Advancement Opportunities
• Identity Theft Plan
• Legal Resources
• Life Insurance
• Long-term Disability Insurance
• Medical Insurance
• Paid Time Off (PTO)
• Retirement Plan with Employer Match
• Scholarship Program for Employees/Family Members
• Short-term Disability Insurance
• Six (6) Paid Holidays
• Team Member Discounts
• Tuition Assistance
• On-Site Gym, Salon, Clinic & Pharmacy
• No Agency use for any clinical positions
• Bus Passes
• Monthly Toll Allotment