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19-Nov-2024<h4>Collections and Administrative Operations Assistant</h4>Faculty of Arts and Sciences 67305BRJob SummaryThe Collections &amp; Administrative Operations Assistant supports the operational needs of two departments - collections and administration - at the Harvard Museum of the Ancient Near East (HMANE). The position reports to the Deputy Director who is responsible for the overall administrative and financial needs of the museum, and has a dotted line to the Chief Curator, who will provide guidance and supervision for the collections care-related responsibilities. The incumbent will be in regular contact and coordination with many stakeholders including departmental residents at HMANE (Department of Near Eastern Languages &amp; Civilizations, the Center for Jewish Studies, and the Alwaleed Islamic Studies Program), and staff from the Harvard Museums of Science &amp; Culture (HMSC), who manage visitor-facing museum operations.&nbsp;Position Description<ul><li>Serves as Museum’s primary public contact, replying to requests via telephone, email, or in person for museum information or Collections queries. Also helps to set up Collections appointments for interested scholars or directing those requests as appropriate for reply.&nbsp;</li><li>Coordinates and communicates details of building events and group visits with stakeholders (NELC, CJS, Alwaleed Islamic Studies Program, HMSC) by maintaining the Museum’s events and administration calendars.&nbsp;</li><li>Communicates with Harvard Museums of Science &amp; Culture regarding the visitor experience on a day-to-day basis (in conjunction with the HMSC visitor services associates and supervisor).</li><li>Under the direction of the Chief Curator, executes the registration, conservation, reorganization and rehousing, documentation (including photography and 3D scanning), and research of the collection, and participates in the creation of new exhibits. Undertakes internal to HMANE electronic cataloging and physical inventory of the collections. Also assists Chief Curator with decisions regarding supplies and planning for long term storage of artifacts.</li><li>Develops collections-based content for the museum website, which is managed by HMSC partners.&nbsp;</li><li>Provides administrative support to and answers queries regarding basic facets of Harvard policy from 3 senior Museum staff members (Director, Deputy Director, and Chief Curator). Schedules and supports virtual and in-person meetings.</li><li>Under the guidance of the Deputy Director, creates/updates contractors to be paid, enters invoices into Havard Buy2Pay system, and deposits cash and checks from the Museum Shop, donations box, and image permissions.&nbsp;</li><li>Maintains administrative documentation and filing systems, including some financial records such as invoice backup and deposit paperwork. Maintains stock of Museum office supplies, Museum Shop supplies, and Collections supplies.</li><li>Coordinates and troubleshoots building maintenance, access, and security issues in coordination with HMSC, FAS Physical Resources, HUIT, and HUPD. Enters routine building maintenance requests into PRESTO interface for building. Monitors space daily for problems such as plumbing issues, lighting (non-functional switches), etc.</li></ul>Basic Qualifications<ul><li>3+ years of related experience in office and collections-related roles</li></ul>Additional Qualifications and Skills<ul><li>Excellent organizational, communication, and interpersonal skills with experience providing complex administrative support with tact and diplomacy.</li><li>Solid working knowledge of office processes and business policy development</li><li>Experience and knowledge of Microsoft Office Applications and related computer software and electronic communications tools such as Zoom, Teams, and polling systems.</li><li>Experience with accounts payable procedures and systems</li><li>Familiarity with museum cataloguing procedures, inventory methods and emerging technologies, object handling, and/or laboratory processing of artifacts</li><li>Undergraduate degree in archaeology, anthropology, museum studies, or related field preferred</li><li>Capable of working independently with minimal supervision while exercising judgment in determining when to refer decisions to supervisors</li><li>Ability to take initiative, handle multiple projects, and set priorities</li><li>Working experience with materials for display and storage of museum collections</li><li>Knowledge of Gallery Systems’ The Museum System/TMS and eMuseum a plus</li></ul>Physical RequirementsCollections portion of job requires considerable manual dexterity, ability to transport fragile objects, ability to lift 35-40 pounds, repetitive motion at keyboard, and long periods of standing and bendingWorking ConditionsHalf of each day spent in an office setting, half of each day spent in basement Collections areaAdditional InformationWe regret that we will not be able to provide visa sponsorship for this position. All formal written offers will be made by FAS Human Resources. &nbsp;Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403134 Coordinator I Work FormatOn-Site Sub-UnitArts and Humanities Salary Grade054DepartmentMuseum of the Ancient Near EastUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-JB1

Harvard University FAS Human Resources

Collections and Administrative Operations Assistant

19-Nov-2024<h4>Administrative Coordinator</h4>Faculty of Arts and Sciences 67271BRJob SummaryThe administrative coordinator will report to the Executive Director of the Harvard College Observatory and the Astronomy Professor who leads: an astronomy research group, the Prediction Project;&nbsp; the Seamless Astronomy collaboration; the glue software project; and the WorldWide Telescope Ambassadors (WWTA) effort at the Center for Astrophysics (CfA). The Administrative Coordinator will provide a wide range of administrative support and is responsible for day-to-day management and all administrative logistics of the faculty's diverse research and teaching efforts.Position DescriptionThe administrative coordinator will work independently with minimal supervision in a work environment of multiple and conflicting priorities; anticipates and resolves problems and updates supervisor on status of projects and assignments. May oversee part-time work of students, casuals and temps.Responsibilities include:<ul><li><ul><li>Day-to-day operation - Provides high level administrative support to the faculty and WWTA leadership] composes and edits emails, letters, memos, reports and meeting agendas. Ensures briefing material is available in well-managed online environments and is comprehensive. Oversees the scheduling and management of an online calendar including coordinating meetings, appointments, travel arrangements and key administrative and academic meetings.&nbsp;</li><li>Proposal Assistance - Assists with proposal preparation, including text and budgets, and prepares grant reports and proposals for submission.&nbsp;</li><li>Manages Institutional Review Board (IRB) compliance coordination for education research projects using human subjects. Prepares and maintains expenditure records for grant budgets. Prepares purchase orders and expense reports for reimbursement and ensures appropriate use of funds for reimbursements, travel expenditures, and payables.&nbsp;</li><li>Scheduling and Planning - Plans and manages several workshops and other events per year. Coordinates schedules of PI and other project staff. Makes travel arrangements and coordinates activities of the research group.&nbsp;</li><li>Travel: Assists in arranging travel and manages travel reimbursements. Travel arrangements and reimbursements are handled not only for Dr. Goodman but also for her Research Group/Collaborators.&nbsp;</li><li>Reimbursements/Reconciling of Charges: Reconciling of Corporate Card purchases (collecting business purposes, receipts, and appropriate account codings). Reimbursements for Research Group purchases (lunches, supplies, etc.). Occasional foreign wire transfers for International Collaborators seeking reimbursement for costs.</li><li>Materials Management - Manages materials given to the faculty member at research and administrative meetings, by maintaining an online filing system, including born-digital material, as well as scanned hardcopy handouts, etc. Uploads and maintains online materials for courses, research papers, and technical manuscripts, using the OpenScholar, Wix, Dataverse, Canvas, edX and other environments as they arise. Adeptly creates graphs, spreadsheets, charts, and ad hoc reports using assorted sources including University financial systems. Maintains, prints, and files paper materials as needed for education research projects, including surveys, assessments, and consent forms. Maintains and archives digital materials as needed for education research projects, including in-class video and student assessment interviews. Maintains and organizes physical materials as needed for projects.&nbsp; Web Content Maintenance - Maintains content on research group and related web pages on OpenScholar and the Prediction Project using Wix, under the direction of the faculty member; on WWT Ambassadors webpages under the direction of the WWTA Program Director and occasionally on pages of the Astronomy department website using Open Scholar.</li></ul></li></ul>Basic Qualifications<ul><li>Minimum of five years experience in an academic or research environment. Education beyond high school may count towards experience.</li></ul>Additional Qualifications and Skills<ul><li>College degree or experience working in an academic and/or research environment.</li><li>Excellent organizational skills with particular ability to prioritize work in an environment with multiple and conflicting priorities.</li><li>Superb written and verbal communication skills.</li><li>Ability to think analytically and strategically.</li><li>Excellent financial and accounting skills.</li><li>Experience planning and managing events.</li><li>Must be professional and show exceptional judgement and a high level of discretion.</li><li>Ability to problem solve and "think outside the box".</li><li>Ability to quickly comprehend policies, procedures and computer applications and pro-actively apply them.</li><li>Excellent organizational skills and experience managing multiple competing priorities effectively and efficiently.</li><li>High level of comfort and proficiency with standard Macintosh applications (e.g. Pages, Keynote) and Google Applications (e.g. Google Docs, Google Sheets, Google Drive).</li><li>Familiarity with web-site editing tools and HTML highly desirable.</li><li>Team player with the ability to successfully interact with many stakeholders throughout Harvard and externally.</li><li>Proven project and/or program management and/or event-planning skills.</li><li>Must possess the ability to learn and adapt to new systems quickly, including emerging office technologies and communication tools.</li></ul>Working Conditions<ul><li>This is a part-time role working 24.5 hours per week on campus in Cambridge, Massachusetts.</li><li>Specific days and hours will be determined between you and your manager based on business needs.</li><li>There may be some flexibility to work remotely up to 1 day per week.</li></ul>Additional Information<ul><li>Applicants MUST submit a cover letter in addition to their resume in order for their application to be reviewed.&nbsp;</li></ul><ul><li>We regret that Harvard University is unable to provide work authorization and/or visa sponsorship for this position.</li></ul><ul><li>Pre-employment reference and background checks required.</li><li>All formal written offers will be made by FAS Human Resources.</li></ul>Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only).&nbsp;About UsThe Seamless Astronomy program is a collaboration amongst astronomers, information scientists, data visualization specialists, educators, and computer scientists. The WorldWide Telescope Ambassadors program includes educational activities at Harvard, in local schools, online, at science fairs, and at museums, as well as active collaboration with the Science Education Department at the CfA. In addition to leadership roles in the Seamless Astronomy and WWTA efforts, the faculty also runs a traditional astronomy research group at the CfA, which coordinates the research of several undergraduate and graduate students, plus postdoctoral fellows. Teaching efforts related to these projects span subjects from astronomy to data visualization to the history of prediction, and they take place on the Harvard campus as well as online (via edX and LabXchange).&nbsp; We invite individuals with diverse backgrounds, experiences and abilities to be a part of our communityBenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403039 Faculty Assistant III Work FormatHybrid (partially on-site, partially remote) Sub-UnitSciences Salary Grade055DepartmentHarvard College ObservatoryUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusPart-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-CM1

Administrative Coordinator

Sr Advancement Officer I - Senior Analytics Officer Job ID: 12810 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top- tier research university in America. About Institutional Advancement Our team works cohesively to build strategic relationships, keep alums connected to the University, and match philanthropic goals with institutional priorities to advance, support, and sustain the University's mission. Our division relies on the constant collaboration of our departments - Advancement Services, Development, and Strategy &amp; Engagement.' With a growing team and vastly unrealized fundraising potential, we had our third straight record-breaking year last year and are poised for continued growth and success. Maintaining that momentum, we are excited to continue implementing innovative ways to extend our reach and impact.'As America's leading Hispanic-serving university, the University of Texas at El Paso (UTEP) is dedicated to increasing access to excellent higher education and positively impacting the community we serve. At Institutional Advancement (IA), we know that our success is built on the contribution of a diverse team in its people, thoughts, and experience. Our culture of care and inclusive excellence is more than a commitment at UTEP IA—it is the foundation of all we do.' Read on to understand who we're looking for in this role, what you'll do, and the skills and experiences we're after. Please use your cover letter to tell us about your interest in UTEP and Institutional Advancement and what you hope to bring to this role.'''' About the Analytics and Special Projects Team The Analytics and Special Projects team is part of the Business Intelligence unit and is dedicated to generating valuable insights to enhance fundraising efforts. The team is responsible for comprehensive reporting across the department, University, and external entities, developing business intelligence dashboards, and automating legacy reports to enhance operational efficiency. Managing the SQL Server data architecture and maintaining Power BI, the team ensures robust data management and accessibility. The team is increasingly focused on preparing data for future applications of artificial intelligence (AI) in fundraising, leveraging cutting-edge technologies to drive strategic initiatives. Additionally, the team conducts global audits and provides in-depth insights into the data within the CRM, ensuring data quality and informing decision-making processes across the department and University. <a href="https://apptrkr.com/get_redirect.php?id=5813592&amp;targetURL=https://www.utep.edu/giving/" target="_blank">UTEP Institutional Advancement Website</a> Position Information Hiring Department: Institutional Advancement Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm FLSA status: Exempt Earliest Start Date: As soon as possible. Salary: $50,000 annually. Work Modality: Hybrid (16 hours per week on-site). Institutional Advancement is seeking a candidate within a commutable distance from campus (75 miles or less). Required Application Materials: <ul><li>Resume</li><li>Cover Letter</li><li>List of three references</li></ul> The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Summary of Position: Who We Want As we build out our Analytics and Special Projects team, we are looking for a highly collaborative individual with a passion to contribute to reporting analytics while following data governance best practices. You excel at driving data-informed decisions, possess meticulous attention to detail, and are committed to enhancing our data capabilities. You have strong problem-solving abilities and excellent communication skills, enabling effective collaboration with various stakeholders. Additionally, you embody an unending commitment to positively contributing to our team culture; we all commit to making UTEP IA a great place to work. You have tenacious optimism and a goal-oriented, growth mindset, with the ability to remain flexible and develop creative solutions in pursuit of always maintaining forward momentum. You thrive in a dynamic environment, continually balancing competing priorities. You have the ability to work independently and collaboratively, supporting the success of all colleagues and prioritizing UTEP's overall goals above personal achievement. What You'll Do Reporting to the Assistant Director of Analytics and Special Projects, you'll be responsible for developing, interpreting, and visualizing data as well as implementing techniques for reporting, planning, risk management, and compliance. As the division implements and manages data visualization tools, you and your colleagues in the Business Intelligence unit will collaborate closely to identify critical insights that drive business decisions. This includes importing and exporting data, preparing reports, analyzing data, disseminating reports, and responding to inquiries from various constituents regarding errors, problems, or questions related to reports or the database. Additionally, you'll create specialized management reports to analyze donor, alumni, and gift data using Microsoft Excel and Raiser's Edge (CRM). You'll also regularly prepare and disseminate departmental, college and university-wide specialized donor, alumni, and gift reports as well as respond to ad hoc reporting and analysis requests. Providing technical support for Excel-related reporting, forms, and documents will also be part of your responsibilities. Embracing a growth mindset, you will continuously seek ways to improve IA's reporting capabilities, streamline processes, and drive efficiencies through an analytic approach. Essential Functions: Performs tasks as assigned using existing procedures, practices, techniques, etc. Coordinates donor and funding efforts, services, events, programs, etc. as assigned. Completes standard assignments and responsibilities and makes recommendations for improvement/efficiency, resourcing, etc., as necessary. Uses existing procedures to solve standard problems and/or correct standard, routine issues. Assists in the development and implementation of fund-raising plans according to plan and/or with guidance. Impacts own work team through accuracy and quality of own work. Works within standardized functional procedures and practices to achieve objectives and meet established deadlines. Exchanges information in a straightforward manner Develops working relationships with various teams/parties. Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Other duties may be assigned; specific roles may have additional responsibilities due to the nature of the specific role/division/unit. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: Education: Bachelor's Degree and Experience: 1.5 (One and a half) - 2 (Two) years of related experience in Power BI or SQL and data visualization, and training to the statement of duties and responsibilities; or equivalent combination of education and experience. Preferred Qualifications: Experience with Python or Tableau Experience in software development Experience in a non-profit organization and/or higher education fundraising setting Experience using a fundraising database (e.g. Raiser's Edge/NXT) Experience analyzing higher education data Knowledge, Skills &amp; Abilities Advanced Excel skills Proficiency in Microsoft Office software and ability to learn and use institutional software systems Additional Information The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 25 pounds. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5813592&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5813592" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12810&amp;PostingSeq=1</a> jeid-d2821032d24a7b4c9c0fe8b79361a426

The University of Texas at El Paso

Sr Advancement Officer I - Senior Analytics Officer

Initial Posting Date: 11/19/2024Application Deadline:01/08/2025Agency:Oregon Health AuthoritySalary Range:$3,948 - $5,483Position Type:EmployeePosition Title:Ombuds Intake and Program Specialist (Administrative Specialist 2)Job Description:Attention current State of Oregon employees: To apply for posted positions, please close this window and log into your Workday account and apply through the Career worklet.Please attach a current version of your resume and a cover letter that addresses the points listed under the section titled What We Are Looking For.PLEASE NOTE: Resumes, cover letters and all other documents must all be uploaded at one time.When uploading a resume, please upload any other documents in the same area/field. Applicants who fail to upload resume and cover letter will not be considered. The Oregon Health Authority has a fantastic opportunity for a Ombuds Intake and Program Specialist to join an excellent team. This is a Full-Time, Permanent, Classified position with the External Relations Division.The AA Salary Range for this position is between $3,948.00 to $5,483.00 per month.What you will do!The primary purpose of this position is to is to coordinate and escalate feedback and concerns coming to OHA Ombuds Program. You will evaluate and triage information and referrals concerns across the agency and to various programs. You will also provide data management and Ombuds reporting using the Feedback app. Key responsibilities include daily case intake, evaluating and determing concerns which are within Ombuds Program scope; tracking and assignment of OHA Ombuds case work; robust data analysis, data integrity oversight and data dictionary management, monthly and quarterly data reporting of Ombuds work and management of OHA Ombuds Program team trainings and meetings. This position also provides administrative, operations, client and program support to the Ombuds Team within the External Relations Division (ERD), in service to transformative, community­ led, and equity-centered initiatives and the mission, vision, values and goals of the Oregon Health Authority.This position will conduct daily case intake for the Ombuds Program. Coordinating and escalating feedback to the appropriate team requires interpreting and applying Ombud policies and rules and will interpret and evaluate other laws, rules, policies, and procedures to ensure Ombuds-related Medicaid case work is directed to the Ombuds Program and non-Ombuds work is responded to appropriately. This position will be responsible for trauma-informed customer service, creating a welcoming customer service experience, particularly for for populations most harmed by health inequities, and conduct follow-up and management of non-Medicaid related work including establishing robust referral pathways, clear data tracking, and case follow-up and closure for non-Medicaid cases. As a result, this position will help ensure overall program integrity to the person-centered Ombuds processes. This position will develop and support Ombuds processes and standards to support person-centered agency responsiveness.This position will also coordinate meetings, workgroups, and project schedules, and will facilitate collaboration for Ombuds and other External Relations Division teams. This role will be instrumental in facilitating issue resolution, strategic planning, data analysis and integrity and decision­ making. This includes participating in team meetings and assuming responsibility for the completion of follow up.For a copy of the position description, please Click Here. What's in it for you?We offer a workplace that balances productivity with enjoyment;&nbsp;promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and eleven paid holidays per year plus pension and retirement plans.&nbsp;If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority&nbsp;is the place for you.This position falls under the Administrative Specialist 2 classification. The Oregon Health Authority is committed to developing and promoting culturally and linguistically appropriate programs and a diverse and inclusive workforce representing the diversity, culture, strengths and values of the people of Oregon. Click here, to learn more about OHA’s mission, vision and core values. OHA is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or any other protected class under state or federal law.What we are looking for:Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and&nbsp;administrative data collection and analysis;&nbsp;ORAn associate degree in general office occupations and two years of&nbsp;secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and&nbsp;administrative data collection and analysis.ORAn equivalent combination of education and experience.Requested Skills:<ul><li>Excellent customer service skills, with Medicaid and/or state government and/or Coordinated Care Organization customer service experience preferred.</li><li>Ability to provide exceptional customer service to individuals experiencing extreme frustration with health systems and state government.</li><li>Experience developing, documenting, implementating and maintaing processes and procedures, particularly around customer service and case management.</li></ul>Ability to manage multiple projects and tasks, including being able to organize and prioritize work to meet deadlines while demonstrating flexibility.<ul><li>Demonstrated written and oral communication skills including effective communication with coworkers.</li><li>Ability to perform technical and administrative support functions requiring independent judgment, decision making and problem resolution.</li><li>Skill in interpreting laws, rules, policies, and procedures and applying interpretations to specific situations, with experience interpreting OHA rules and policies preferred.</li><li>Experience working within a case management software system preferred.</li><li>Demonstrated skills in organizational collaboration, alternative dispute resolution and/or relationship-based approaches to resolving conflict.</li><li>Demonstrated cultural awareness and cultural humility</li><li>Data experience preferred. Experience with Microsoft Power Apps, Power BI, and/or using data analytics and data justince and/or creating an maintaining a data dictionary and data clean-up.</li><li>Must be proficient in Word, Excel and Powerpoint with ability to learn other systems. Experience with miscrosoft powerapps, project management and/or Power BI an assest.</li></ul>Preferences may be given for:<ul><li>Preferences may be given to applicants with demonstrated experience advancing health equity, cultivating relationships with, and advancing the interest of non-dominant cultures such as linguistically diverse, immigrant or refugee populations, LGBTQ communities, and, gender- and ability- diverse community members.</li><li>Preference may be given to applicants with an advanced degree from an accredited institution in field such as public health, social work, law, or conflict resolution and/or coursework, training and/or program development focused on social justice, diversity and inclusion, universal access, and the ADA, dismantling institutional privilege, social determinants of health and equity.</li><li>Preference may be given to applicants with bilingual skills; Spanish-English and/or other bilingual skills or candidates speaking one of the top languages spoken by Oregon Health Plan members such as Spanish, Russian, Vietnamese, Chinese, Ukrainian, Arabic, Somali, or other immigrant groups’ native language.</li></ul>How to apply:<ul><li>Applications will be reviewed on a weekly basis. The first application review will be December 6th, and weekly review afterward.</li><li>Complete the online application</li><li>Upload Resume</li><li>Upload Cover Letter</li><li>Applicants who fail to upload resume and cover letter will not be considered</li><li>Resumes, cover letters and all other documents must all be uploaded at one time.When uploading a resume, please upload any other documents in the same area/field. Applicants who fail to upload resume and cover letter will not be considered. </li></ul>This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment. &nbsp;For further information, please visit the Pay Equity Project homepage.Need Help?If you need assistance to participate in the application process, including an accommodation request under the American with Disabilities Act contact: Scott Lee at 971-372-1972 or <a href="mailto:Scott.H.Lee@OHA.OREGON.GOV" target="_blank">Scott.H.Lee@OHA.OREGON.GOV</a>.Additional Information<ul><li>Please monitor your Workday account, as all communication will be sent to your Workday account. You must have a valid e-mail address to apply.</li><li>If you are a veteran, you may receive preference. Click here for more information about veterans’ preference. If you checked that you are a veteran, we will ask you for your documents later in the process.</li><li>We do not offer VISA sponsorships or transfers at this time – unless specifically noted. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.</li><li>If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.</li><li>Please only attach documents that are related to the position. Additional documents that are attached will not be reviewed.</li><li>Applicant Help and Support webpage</li></ul>The Oregon Health Authority is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate on the basis of protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants on the basis of their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience, and training for this position. The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity.

Oregon Health Authority

Ombuds Intake and Program Specialist (Administrative Specialist 2)

Company Description About Veolia North America A subsidiary of Veolia Group, Veolia North America (VNA) offers a full spectrum of water, waste and energy management services, including water, and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. VNA helps commercial, industrial, healthcare, higher education, and municipality customers throughout North America. Headquartered in Boston, Mass., Veolia North America has approximately 10,000 employees working at more than 350 locations across the continent. Please visit our website <a href="http://www.veolianorthamerica.com" target="_blank">www.veolianorthamerica.com</a>. Job Description BENEFITS Veolia's comprehensive benefits package includes paid time off policies, as well as health, dental and vision insurance. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement. Position Purpose: Provides advanced level administrative and clerical support, typically in a specialized function or area to an assigned group. Primary Duties/Responsibilities: <ul><li>Collects, compiles and reviews complex data and information for inclusion in reports and presentation materials. Works with assigned team to develop new and standard templates for departmental activities, reports and presentations to maximize efficiency and reduce turnaround time.</li><li>Creates, runs and distributes standard and customized periodic reports. Prepares basic reviews/analysis of reports and provides summary and/or deviations to facilitate executive review. Maintains organized computer and/or hard copy files for easy identification and retrieval.</li><li>Performs administrative duties, typically in a specialized function or area, including preparing documents, correspondence and reports for assigned departments. Composes and initiates correspondence and memoranda. Edits and proofs documents for grammar, spelling, and clarity of expression, organization, and conformance to company specifications. Proofs art or graphics and verifies that art and text agree.</li><li>Answers questions via phone or email independently and provides accurate and timely information or technical guidance.</li><li>Enters data from various sources to maintain and update various databases and spreadsheets. Ensures data integrity by verifying input and calculations.</li><li>Regularly assists with departmental human resource functions, which may include training less experienced personnel, preparation of confidential personnel information and new hire orientation.</li><li>Assists others in facility / office as needed.</li></ul> Work Environment: <ul><li>Spends most of time in an office environment.</li><li>Occasional visits to plant areas.</li><li> Possible Work Hazards : Must take care in moving or lifting office supplies. Infrequent exposure to plant hazards including noise, heavy equipment, chemicals and fumes.</li></ul> Qualifications Education/Experience/Background: <ul><li>High school diploma or GED plus additional specialized courses or Associates Degree in a related field.</li><li>At least five years of directly related experience with thorough knowledge of departmental function, procedures, terminology and interrelationships. At least three years of internal experience preferred.</li></ul> Knowledge/Skills/Abilities: <ul><li>Must demonstrate effective oral and written communication skills with good vocabulary, good grammar and the ability to independently compose routine written communications. Good telephone etiquette.</li><li>Excellent PC skills with thorough knowledge of MS Word, MS PowerPoint, MS Excel / Access, and other departmental software programs. Ability to develop spreadsheets and modify formats in order to complete assignments and ability to recommend improvements.</li><li>Above average organization &amp; communication skills required to interact with multiple internal, external &amp; executive contacts. Must demonstrate effective written communication skills with good vocabulary, good grammar and the ability to independently compose routine written communications. Good telephone etiquette.</li><li>Must be able to handle diverse tasks simultaneously and work effectively with interruptions and consistently meet or exceed production and quality goals. Ability to handle confidential or sensitive information or issues.</li><li>Must demonstrate ability to work in a team environment and willingness to assume additional or new responsibilities readily</li></ul> Physical Requirements: <ul><li>While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.</li><li>The employee is occasionally required to stand; walk; and stoop, kneel, or crouch.</li><li>The employee must occasionally lift and/or move up to 25 pounds.</li><li>Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.</li></ul> Additional Information We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law. Job Location

Sr. Administrative Assistant

Job Title STEPS Administrative Support Specialist Requisition Number TE08576 Department Name H1000:Eastern State Hospital Administration Work Location Lexington, KY Salary Range $16/hour Type of Position Temporary Position Time Status Full-Time Required Education Required Related Experience Required License/Registration/Certification Physical Requirements Occasionally standing or walking with objects up to 25lbs; regularly sitting at a computer workstation for extended periods with repetitive motions (such as typing) Shift 7:30 am – 4:30 pm Job Summary We are seeking a detail-oriented and organized Administrative Support Specialist to assist with various administrative duties, reporting, compliance tracking, and filing. This role will provide temporary support to the Human Resources department, ensuring smooth operations and effective documentation processes. Key Responsibilities: <ul><li>Perform general administrative tasks, including answering phones, managing emails, and maintaining office supplies.</li><li>Prepare and maintain accurate records and reports related to compliance and departmental activities.</li><li>Track and monitor compliance-related documents and deadlines.</li><li>Organize and file documents in both physical and electronic formats to ensure easy retrieval.</li><li>Assist the Human Resources department with onboarding processes, employee documentation, and other HR-related tasks as needed.</li><li>Support special projects and initiatives as assigned by management.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li></ul> Skills / Knowledge / Abilities <ul><li>High school diploma or equivalent; associate’s or bachelor’s degree in a related field preferred.</li><li>Proven experience in an administrative or support role.</li><li>Strong organizational skills and attention to detail.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>Excellent verbal and written communication skills.</li><li>Strong problem-solving skills and a proactive attitude.</li></ul> Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 12/02/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

STEPS Administrative Support Specialist

Title: Paraprofessional &amp; Administrative Support - Adult Education
Employee Classification:&nbsp;Clerical/Support Staff
Department: Adult Education
Campus Location: Northeast State at Kingsport
Salary: Up to $37,782
Job Summary
Reporting to the Adult Education Program Director, the Paraprofessional is responsible for providing a variety of clerical duties in support of the Adult Education program including main clerical support for the director. They also interact daily with and provide instructional, registration, and intake orientation-related services for potential and current students and faculty. The position will serve as main intake/contact for grant related registrations and assisting students with the appropriate referrals.
Job Duties
• Perform general office duties, including but not limited to filing, faxing, and disbursement of administrative and instructional materials • Setup and maintain paper and electronic filing systems
• Assist with departmental calendaring, access and maintenance of electronic activities.
• Provide front desk welcome to new students coming into Blazier/Wilson Hall.
• Assist with graduation
• Assist with student registration, assessment, orientation/counseling for AE students and/or other grant partners such as STRONG FAMILIES/STRONG ACC.
• Assists with scheduling, proctoring, and scoring State-required tests (CASAS, HiSET OPT)
• Assist with ordering materials and supplies
• Organize and maintain confidential program and student files as well as report documentation
• Maintain office equipment and supply inventories
• Prepare and assist with fiscal processes
• Maintain technical knowledge by engaging in opportunities to improve or increase skills
• Contribute to team efforts
• Complete other assignments as directed by supervision.
Minimum Qualifications
• High school diploma or equivalent • Experience with digital data entry • Customer service experience • Experience with general office equipment (fax, copier, scanner, multi-line phone system etc.) 
Preferred Qualifications
• Adult education experience • A.S. degree in office administration, business, or other related field • Experience with multiple types of scheduling (i.e., staff, events, and courses) 
Knowledge, Skills, and Abilities
• Technology Skills: MS Office skills, Word, Excel, Outlook; digital records management systems; general operating systems and data information systems • Strong oral and written communication skills • Organizational and analytical skills and ability to meet deadlines • Accept new tasks and responsibilities in a positive/professional manner 
Notes: 
<ul>
<li>This position is grant-funded. Continued employment is contingent upon grant funding.</li>
</ul>

Motlow State Community College


      Paraprofessional & Administrative Support - Adult Education
    

Administrative Receptionist - AKDHC AdministrationAs one of the nation's largest groups of physicians specializing in the care of patients with renal disease, Arizona Kidney Disease and Hypertension Center (AKDHC) has enjoyed the trust of patients and the respect of the community throughout the Phoenix Metropolitan area and across Arizona since 1976. We are a professional medical association consisting of physicians and other vital support staff. To learn more about us, please visit our website: <a href="http://www.akdhc.com" target="_blank">www.akdhc.com</a>.AKDHC&nbsp;values our employees’ time and efforts. Our commitment to your success is enhanced by competitive compensation, depending on experience, and an extensive benefits package including:<ul><li>Comprehensive health coverage: Medical, dental, and vision insurance subsidized at 70%-100%, depending on the plan the employee selects</li><li>Robust retirement planning: 401(k) plan available with employer matching</li><li>Financial security: Life and disability insurance for added protection</li><li>Flexible financial options: Health savings and flexible spending accounts offered</li><li>Well-being and work-life balance: Paid time off and holidays, including 168 hours to start and more added for each year of employment with AKDHC</li></ul>&nbsp; Plus, we work to maintain the best environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative atmosphere where everyone feels encouraged to contribute to our processes, decisions, planning, and culture.Utilizing your skills and talents, the&nbsp;Administrative Receptionist welcomes visitors by greeting, assisting, and directing them when needed. You will answer and direct all incoming calls throughout the day, handle callers' inquiries whenever possible, and sort and distribute incoming mail, faxes, and deliveries. We will rely on you to provide secretarial and administrative support and ensure that all meeting rooms are clean and restocked for meetings.&nbsp; To be successful as an Administrative Receptionist, you should have:<ul><li>High School diploma.</li><li>1+ years of relevant experience and/or training.</li><li>Strong organizational skills.</li><li>Strong multi-tasking skills.</li><li>Ability to work independently on assigned tasks and accept direction on given assignments.</li><li>Able to work collectively with administration and staff.</li></ul>Your essential duties and responsibilities as the Administrative Receptionist will include the following:<ul><li>Answer and direct phone calls and take messages.</li><li>Handle outgoing/incoming mail, manage postage, and maintain supplies.</li><li>Send and manage FedEx parcels.</li><li>Review and distribute faxes, interoffice mail, and company mailings.</li><li>Prepare and send letters for new/departing physicians and office changes.</li><li>Stock and maintain meeting rooms, kitchen, and café supplies.</li><li>Assist with conference/boardroom preparations.</li><li>Maintain CLIA certificates, enter rural office charges, and create name tags.</li><li>Update directories, rosters, and organizational charts.</li><li>IT and Records Assistance:</li><li>Assist with lab invoices, verify hospital record statuses, and support new employee orientations. </li></ul>Join us and be part of a team that is changing lives every day.We would love to hear from you if you are ready to impact our patients' lives significantly and further your career! Join our dedicated team and be part of something extraordinary.Arizona Kidney Disease and Hypertension Center (AKDHC) is an equal opportunity employer that welcomes and encourages diversity in the workplace. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Insperity

Administrative Receptionist - AKDHC Administration

PART TIMESUMMARY: &nbsp;The Executive Administrative Assistant performs a wide range of complex and confidential administrative and clerical support duties. This position requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. A clear understanding of Company workflow, objectives, strategies, and vision is critical to success.Essential Functions:&nbsp; <ul><li>Provides a wide range of complex office administration and support to the management team.</li><li>Facilitation of Team monthly meetings including agenda, meeting minutes and action items.</li><li>Coordination of meeting materials, training sessions, travel, lunches, and dinners as needed.</li><li>Coordination of special projects assigned ensures projects are continuously moving forward and contracts are current as well as provide status updates throughout the project cycle.</li><li>Weekly sync with Management as needed to coordinate activities.</li><li>Maintains inventory for office supplies, office equipment etc.</li><li>Interprets and communicates the management instructions to the departments in his/her absence.</li><li>Reviews, assesses, routes, answers and monitors follow up action steps on correspondence.</li><li>Gathers and analyzes information required for administrative reporting.</li><li>Responsible or SPIRITED Award Nominations.</li><li>Uses multiple technical applications including word documents, database management, spreadsheets, presentation software, electronic calendar, email, and other Company software. </li><li>Answers and routes phone calls, mail and e-mail messages and may handle wide-range information dissemination.</li><li>Perform receptionist duties as needed.</li><li>Safeguards confidentiality of the medical records and complies with all local, state, and federal laws pertaining to medical records. Assures compliance with all HIPAA regulations concerning use, retrieval, storage, and sharing of medical records.</li><li>Any other duties as assigned.</li></ul>COMPETENCIES, SKILLS AND ABILITIES<ul><li>Must be an independent thinker.</li><li>Work well with others.</li><li>Ability to work with deadlines and work well under pressure.</li><li>Ability to multi-task, plan and prioritization skills</li><li>Clearly possesses customer relations, maintains professional demeanor.</li><li>Must be a positive team player and be able to communicate with team members.</li><li>Strong analytical, problem-solving, and negotiation skills</li><li>Strong project management skills a must.</li><li>Strong attention to details, efficient and highly organized.</li><li>Possesses excellent verbal communication skills and able to neatly write / type instructions.</li><li>General computer skills (Outlook, Word, Adobe Acrobat, Internet Explorer, Windows, and Outlook)</li><li>Strong ability to create, edit and process Excel spreadsheets on own.</li><li>Flexible schedule and available to work occasional overtime as required.</li><li>Accepts direction well.</li></ul><h4>EDUCATION / EXPERIENCE</h4><ul><li>Education: College degree preferred, or an equivalent of education plus experience in an office environment.</li><li>Five plus years related experience with proven office administration and customer service skills required. </li><li>Experience multiple deadlines required. </li><li>Ability to work across teams and with a variety of projects and constituencies. </li></ul>SUPERVISORY RESPONSIBILITIES:&nbsp; None LANGUAGE SKILLSAbility to effectively present information and respond to questions from internal and external customers whose first language is English. CERTIFICATES, LICENSES, REGISTRATIONSNonePHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time. WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.TRAVEL REQUIREMENTSThis position does not require travelOTHER DUTIESPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to the job at any time with or without notice.AAP/EEO STATEMENTLexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation, or any other legally protected status.EOE Employer/Vet/Disabled.If you require reasonable accommodation in the application process, please contact Human Resources at <a href="mailto:HRDept@lexitaslegal.com" target="_blank">HRDept@lexitaslegal.com</a> for assistance.&nbsp; All other applications must be submitted onlin Apply Now <h4>Other details</h4><ul><li> Pay Type Hourly</li><li> Hiring Rate $24.00</li></ul>

Lexitas

Executive Administrative Assistant

Lead Coordinator - CARE Job ID: 12797 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. Position Information Hiring Department: Consultation, Advocacy, Resources and Education Posting End Date: Open until filled. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends FLSA status: Exempt Earliest Start Date: As soon as possible. Salary: $40,480 Annually Required Application Materials: <ul><li>Resume</li><li>Cover Letter</li><li>List of three references</li></ul> Note: This position is grant-funded and is contingent upon the availability of funds. The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Essential Functions <ul><li>Coordinates initiatives designed to promote department and campus resources and services to the university community.</li><li>Oversees the daily operation, recruitment, and training of facilitators for the bystander intervention initiative and other awareness/prevention programming.</li><li>Develops comprehensive marketing programs for outreach and awareness activities; confers with staff to develop and meet established outreach goals.</li><li>Facilitates surveys and assessments for departmental improvement.</li><li>Maintains accurate and timely documentation of all contacts with program participants and volunteers. Collects data and provides timely monthly and quarterly reports.</li><li>Disseminates program information through activities, and collaborative initiatives with other university and community departments.</li><li>Assists with reporting participant data as part of a student support dashboard that is distributed to division stakeholders. May serve on division and campus-wide committees.</li><li>Knowledge of all Microsoft Office software and ability to learn and use institutional software systems.</li><li>Complies with all State and University policies.</li><li>Some weekend/evening programming will be scheduled.</li><li>Other duties as assigned as outlined by the grant.</li></ul> Supervisory Responsibilities: Will supervise undergraduate student assistants. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: Education: Bachelor's degree from a four-year college or university within the area assigned. and Experience: Up to two years of related experience; or equivalent combination of education and experience Preferred Qualifications: Three years of related experience to the statement of duties and responsibilities; or equivalent combination of education and experience. Additional Information The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 25pounds. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5809610&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5809610" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12797&amp;PostingSeq=1</a> jeid-81027a035fc1ba40893349f72309cbd4

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